Executive Assistant
Simple minds is a Hyderabad-based design practice founded on the ideas that buildings can
serve as a bridge and an emphatic bond between nature, culture and people, and that
inspiring surroundings and the environment have a positive effect on people’s lives. Led by
Vinod Bachala and Shalini Bachala, the firm’s work can be found across India, with projects
as wide-ranging as huts to compounds, homes—often for art collectors—to academic,
cultural and many more.
Currently, we are seeking an Executive Assistant who will provide executive-level support to
one of the Owners at the firm. The primary responsibilities of this role are to maintain the
Partners schedule, provide logistical and travel support, and work on operations related
projects. The person will report directly to the owner and will be based in Hyderabad, TS
(banjara hills office)
IN THIS ROLE, YOU WILL
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Maintain an accurate and detailed calendar for the partner. Manage and log incoming
scheduling requests, re-schedule meetings upon request, proactively communicate changes,
and anticipate and respond to scheduling conflicts.
- Track the Partner’s tasks and projects to ensure appropriate prioritization with respect to deadlines and organizational developments.
- Organize internal and external meetings for the Partner, including logistical and substantive preparation.
- Manage the Partner’s extensive travel schedule with a high attention to detail to plan all logistics and arrangements.
- Prepare documentation and notes including legal documentation/contract support and participate in on-going project meetings as needed to track action items.
- Track and reconcile monthly credit card statements and complete and submit expense reports regularly.
- Answer incoming calls for the Partner, screen unsolicited calls and take important messages.
- Communicate effectively and efficiently with other executive assistants across the organization to maximize productivity of the Partner.
- Demonstrate poise and tact under pressure and handle matters with excellent judgment and confidentiality.
- Provide special project leadership and support as needed.
- Conduct preliminary research on a variety of topics and draft materials as needed.
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Perform any other relevant duties as assigned.
WHAT WE NEED FROM YOU
- Bachelor’s degree in a related field plus 3+ years of professional work history.
- Two years’ experience providing high-level administrative support to executives.
- Highly organized and detail-oriented with a proven ability to successfully multi-task in a
fast-paced environment and ensure timelines and deadlines are met.
- Demonstrated expertise across travel management and managing travel itineraries.
- An independent self-starter with a tenacious focus and a growth mindset.
- A strong focus on finding solutions while engaging others in a positive and enthusiastic manner.
- Must be VERY proficient with MS Office – should have used Outlook, PowerPoint, Excel, Word and MS Teams.
- Should be familiar with online meeting systems such as – Zoom, GoToMeeting, MS Teams, etc.
- Strong verbal and written English communication skills and the ability to build positive relationships with others.
- Ability to provide emergency response/support outside normal business hours.